Union College

518-388-6293 | its@union.edu

Alerts

01.11.2018 | Security flaws (Meltdown and Spectre) affecting many computers, tablets, and mobile devices

Please see alert for information on the Meltdown and Spectre security flaws.

02.21.2018 | Ensemble Video - Unavailable @ 12-2 AM EST for Scheduled Upgrade

The Ensemble Video cloud servers will be unavailable on Wednesday morning (2/21/18) from 12:01AM - 2AM ET for a planned upgrade to Ensemble Video 4.8.

Enterprise System Maintenance

Tuesday, 4:00 am - 8:00 am

Wednesday, 4:00 am - 8:00 am

Thursday, 4:00 am - 8:00 am

Sunday, 6:00 am - 12:00 pm

Enterprise Systems may be unavailable during these times.

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Google Apps update alerts

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This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
Updated: 22 min 43 sec ago

Autodraw, external camera/speaker support and more with the latest Jamboard release

February 22, 2018
As we continue to add new features to the overall Jamboard experience, the latest Jamboard release brings several new features―to both devices and the Jamboard app―to help people more easily and efficiently get their ideas out. We’re also adding a new feature to help admins to manage the ownership of Jams within their domain.

Autodraw
As we announced earlier this month, we’ve added Autodraw to Jamboard. AutoDraw is a new drawing tool in Jamboard that auto-detects sketches you make and pairs them with images. This gives teams the ability to make their ideas even more visual—whether you’re a creative designer working with clients or even a teacher working with students.



Ownership sharing configuration for unclaimed Jams
To ensure that Jams get assigned to the correct owner, we’re adding an email confirmation step to claim an unclaimed Jam. Once an admin has enabled this option, when working with an unclaimed Jam, users will need to confirm ownership via email before they are added as an owner. Users can enter multiple in-domain email addresses to confirm ownership, directly from the Jam. Those user(s) will receive an email asking if they’d like to claim the document and the first user to confirm becomes the owner.

This feature prevents sharing of content before an owner is assigned.

Admins can configure this setting (which is off by default) for the domain in the Jamboard Admin console.



Animated frame changes with page numbers
Whenever you change a frame on your Jamboard device, we now will show a distinct frame-change animation along with the page number.



USB camera support
Users can connect a USB camera and select which camera feed they want to use (either USB camera or internal camera) in the settings panel of the Jamboard kiosk.

S/PDIF audio support
Users can attach external speakers to the board via S/PDIF (a rear port on the back of the device for optical audio). For a full list of new features and improvements from this month’s release, check out the What’s New in Jamboard page in the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite Basic, Business, Enterprise, and Education customers

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center

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Categories: Google

Check out the most recent G Suite launches

February 22, 2018
Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

Feedback? Let us know.
Categories: Google

New Drive File Stream settings for your organization’s deployment

February 22, 2018
Drive File Stream lets you stream files directly from the cloud to your computer and select files to be available offline. Based on your feedback we’re adding several features to Drive File Stream which will help you:
  • Control when changes are synced to Google Drive (all end users) 
  • Customize the cache location (admins only) 
  • Limit the bandwidth used (admins only) 
  • Customize drive letter or mount point (admins only)  

For more details on these features and how to use them, see below.

Control when changes are synced to Google Drive 

End users can now pause Drive File Stream syncing. While paused, Drive File Stream will not upload local changes to Google Drive, and new versions of files made available offline will not download. 

To pause syncing, open the Drive File Stream menu and click More > Pause Syncing.

Customize the cache location 

Admins can now customize the content cache location for Drive File Stream to any directory on a connected APFS, HFS+, or NTFS file system.

For details, see our Help Center on how to configure Drive File Stream.

Limit the bandwidth used 

Admins can now limit the bandwidth of Drive File Stream for uploads and downloads.

For details, see our Help Center on how to configure Drive File Stream.

Customize drive letter or mount point 

In a previous release, we added a feature that allows Admins to customize the default letter drive on Windows, the mount point on macOS, and proxy settings. These configurations can be set at the user or host-wide level, and persist when Drive File Stream restarts.

For details, see our Help Center on how to configure Drive File Stream.

Launch Details 

Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
Admins and end users

Action: 
Admin action and change management suggested/FYI

More Information 
Help Center: Configure Drive File Stream
Help Center: Drive File Stream release notes


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Categories: Google

Improving the menus in Google Docs editors

February 14, 2018
Based on usage data and your feedback, we’re making some changes to the menus in the web versions of the Google Docs editors. These are similar to the changes we made in December and in January and will make it easier to find certain items.

Changes that affect all Docs editors menus (including Google Docs, Slides, and Sheets):
  • In the Tools menu, “Spelling” will be renamed “Check Spelling.”
  • In the Edit menu, “Select none” will be removed. 
  • Items in the File, Edit, and Tools menus will be reordered. 


Changes that only affect Google Sheets menus:
  • In the Data menu, “Filter” will be renamed “Create a filter.”
  • In the Data menu, “Validation” will be renamed “Data validation.”
  • Items in the Data menu will be reordered. 
  • Items in the Format menu will be reordered. 


These changes will only affect the visual menu on the web version of these products. All options will still be available via keyboard shortcuts and the search box in the Help menu.


Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions:
Available to all G Suite editions

Rollout pace:
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Keyboard shortcuts for Google Docs
Help Center: Keyboard shortcuts for Google Sheets
Help Center: Docs editors homepage


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Categories: Google

Email members of a Team Drive

February 12, 2018
Team Drives make it easier for teams to store, search, and access important files, especially as team members change over time. To improve collaboration in Team Drives, we’re adding the ability to email all the members of a Team Drive.



There are two ways to email members of a Team Drive:
  • From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.” 
  • From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.” 
When you select to email members, you can easily customize who your email is sent to. Use checkboxes to include or exclude “Members” who have access to the full Team Drive, “Guests” who only have access to that specific document within the Team Drive, and users with different Team Drive access levels, such as “Full,” “Edit,” “Comment,” and “View.”

For more information on Team Drives, see how to manage Team Drives. For information on user permissions in Team Drives, see our Learning Center article on Team Drives.


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
G Suite Learning Center: Get started with Team Drives
Help Center: Get started with Team Drives


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Categories: Google

Manage app runtime permissions on Android devices with Google Mobile Management

February 8, 2018
We know that to best protect your organizations and better serve your employees, you need increased control over the applications running on their mobile devices. With this launch, we’re doing just that. Going forward, G Suite admins can manage permissions that Android apps request at runtime, as opposed to at installation time (also known as “runtime permissions”). Note that this feature is only available for apps running in work profiles or on company-owned devices.

Generally, an app requests permission at runtime when it’s attempting to access sensitive data, like a user’s location, contacts, calendar, microphone, or storage. These permissions have to be explicitly granted by the user at that moment, and not just when the app is installed. See below for an example.


To help you better manage runtime permissions for Android apps*, we’re introducing two new settings in the Admin console for customers using Google Mobile Management.

The first will give G Suite admins three options for management of all runtime permissions on all Android apps: (1) allow runtime permissions automatically, (2) deny runtime permissions automatically, or (3) prompt the end user to choose whether to grant runtime permissions. The last setting is the default; it can be changed in the Admin console under Device Management > Android Settings > Apps and Data Sharing.


The second setting can be found under the App Distribution and Configuration options provided when an Android app is whitelisted. This setting will allow admins to manage runtime permissions for that specific app. For example, an admin can forbid the app to access the device’s location or contacts. Where there are conflicts, this setting will take priority over the app-wide setting mentioned above.



*IMPORTANT: Android apps will only request permissions at runtime if the device is running Android 6.0 (Marshmallow) or higher and the app itself targets API level 23 or higher. The second setting mentioned above will be greyed out in Admin console if the app doesn’t target API23+. If you’re unsure of whether an app will request runtime permissions, we recommend contacting the app developer.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Manage apps on mobile devices
Help Center: Apply settings for Android mobile devices


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Categories: Google

Check out the most recent G Suite launches

February 7, 2018
Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

Feedback? Let us know.
Categories: Google

New ways to comment on Microsoft files (and more) in Google Drive

February 7, 2018
(Cross-posted from The Keyword)

Eric Zhang, Software Engineer, Google Drive
Birkan Icacan, Product Manager, Google Drive


Google Drive makes it easy to store and share files in the cloud so you can collaborate securely with your teams and clients while on the go. And we understand that teams work with all kinds of files and tools to get things done. Starting today, we're making it possible to comment directly on more file types including Microsoft Office files, PDFs and images—without having to convert them into Docs, Sheets or Slides.

When you're collaborating with an external agency, negotiating a contract with a client or coordinating a sales agreement with a supplier, chances are you're dealing with multiple file formats. With this update, you can now comment on those files in Drive the way you're used to in Google Docs. In the Drive preview pane, comment, assign tasks, or mention coworkers and the people you work can reply back, even if they’re not using G Suite. Let’s say your coworker opens a file on her Windows laptop using MS Word, she will see your comment in the file and can reply right from there.


Provide quick feedback on the most popular file formats, including Word, PowerPoint, Excel and PDF files, in the Drive preview pane.
With commenting in Drive preview, you won’t need to open up other tools to complete tasks. Instead, open Microsoft Office files, like Word, Excel and PowerPoint, in Drive preview and give feedback in comments then get back to work.

AODocs, a company that helps enterprises replace their legacy document management applications and automate business processes integrated with Drive, has been testing the new Drive commenting feature for the past few months. As AODocs helps companies transition from legacy systems, they often collaborate across various licensed software.

“We frequently use the comments feature in Google Docs and Slides when preparing specification documents, reviewing project proposals and creating marketing materials,” says Stéphane Donzé, chief executive officer and founder of AODocs. “With commenting in Drive Preview feature, we can now extend the same collaboration, review and validation processes to Microsoft Office Applications, images and PDFs.”


Collaborate on Excel files—as well as other Microsoft files—all within Google Drive.
The ability to comment in Drive preview mode is just one example of interoperability between G Suite and Microsoft Office products. You can also use a Drive plug-in for Outlook to make it easier to insert files stored in Drive to an Outlook email and save incoming attachments to your Drive from Outlook. Our help center has more specifics on how to enable the plug-in for admins.

Of course, you can also convert Microsoft Office files into Docs, Sheets or Slides. Click File > Download as and select the file type you need. Lastly, you can choose to edit Microsoft files without converting them fully using Office Compatibility Mode (OCM).

With G Suite, you can work the way you’re used to working. Get started.

Additional information for G Suite admins

As a part of this launch, we will also change the “Can view” permission setting for MS Office files. This creates further interoperability between Google Drive, Microsoft Office and other popular applications. What is changing?:

  • Users with “Can view” access to MS Office files will start seeing any comments added after the launch of this change, but they will not be able to reply to those comments or create new comments.
  • MS Office files with comments added before this change (i.e. using the Google Drive API, or from an older version of this feature) will not be affected.
  • Comments, actions items and suggested edits in Google Docs, Sheets, Slides and Drawings files will continue to remain invisible to users with “Can view” access.
In addition to making and replying to file-level comments while previewing a file in Google Drive Preview, users can now make new inline (a.k.a. anchored) comments, for example:

  • Draw a rectangle on a PDF, or PowerPoint (.pptx), or image file and make an anchored comment.
  • Select a sentence in a MS Office Word (.docx), or PowerPoint (.pptx), or PDF file and make an anchored comment (similar to comments in Google Docs).
  • Select a cell in MS Office Excel (.xlsx) file and make a cell-based comment.
This new feature also supports importing and exporting comments to the underlying file for certain OOXML file formats such as MS Office file formats(.docx, .xlsx, .pptx) and PDF files. This means that existing comments available in those file formats will be imported and displayed in Drive Preview. Additionally, comments made in Drive Preview will be exported to the underlying file so that when you open up the file using the local client application, you will be able to see the comments made in Drive Preview.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Editions:
Available to all G Suite editions

Rollout pace:
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Comment on Microsoft Office files, PDFs, images, and other files in Google Drive

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Categories: Google

An invitation you’ll want to accept: updates to G Suite meeting room hardware

February 6, 2018
(Cross-posted from The Keyword)

TJ Varghese, Product Manager, G Suite
Katie Roberts-HoffmanProduct Manager, G Suite




We’re working closely with customers and industry experts to shape the role of technology in meetings, and we want to make it easy for teams to work together face-to-face, anytime, anywhere. A big part of getting this right is working closely with IT, AV and facilities leaders to understand how we can solve some of their challenges which is why this week, we’re at the Integrated Systems Europe (ISE) conference in Amsterdam to learn from AV and systems integration experts about how we can help them make meetings easier.

Over the past few years, our team has worked diligently to evolve Google Hangouts, create cost-effective, reliable meeting hardware and reimagine how teams brainstorm. Today at ISE, we’re announcing updates to make these meeting solutions even better for enterprises, including:

  • Expanding Jamboard and Hangouts Meet hardware to new countries
  • Adding AI-powered autodraw to improve your jams
  • Offering more Hangouts Meet hardware options for larger rooms
Here’s what’s new.

Jamboard updates: EU expansion and adding AI-powered AutoDraw

Businesses in North America and the UK are using Jamboard to collaborate, and now teams in Europe can jam together, too. Next month, Jamboard will be available for purchase in eight additional countries: Republic of Ireland, The Netherlands, Denmark, Sweden, Norway, France, Spain and Finland.

Along with expanding Jamboard to new markets, we’re also adding an AI-powered feature called AutoDraw. AutoDraw is a new drawing tool in Jamboard that auto-detects sketches you make and pairs them with images. This gives teams the ability to make their ideas even more visual—whether you’re a creative designer working with clients or even a teacher working with students.



We also recently welcomed the Jamboard app as a core service in G Suite. For everything else Jamboard, check out google.com/jamboard.

Hangouts Meet hardware updates: more options for larger rooms

Fast video meetings are the most effective when they’re available everywhere. Today, we’re also expanding Hangouts Meet hardware—our latest meeting solution—to two additional countries: the Netherlands and Denmark, bringing the total to 14 countries.

Until now, the Hangouts Meet hardware kit has consisted of a touchscreen controller, speakermic, ASUS Chromebox and 4K sensor camera, great for capturing small rooms. While this has made it easy for some businesses to collaborate straight out of the box, we want to ensure the kit is scalable to any room size. So today, we’re adding options for larger rooms:


  • A new Hangouts Meet room kit that comes with a Logitech PTZ Pro 2 and accommodates up to 20 people. The camera can capture details with 10x optical zoom, and you can pan and tilt to focus on participants.
  • A standalone Meet speakermic to keep audio quality crisp in bigger rooms. Custom designed and built by Google, the speakermic intelligently reduces echoes and manages background noise. It’s easy to daisy chain up to 5 speakermics together to bring great quality audio to every corner of a room.
To learn more about Hangouts Meet hardware, check out our website or reach out to your Google Cloud representative or your reseller.

And if you’re attending ISE, stop by our booth at B200 in Hall 15.


Launch Details
Release track:

Editions:
Jamboard and Hangouts Meet hardware are available to all G Suite editions

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Install your Meet or Chromebox system
Help Center: Where are Chrome devices for meetings sold and supported?

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Categories: Google

Gmail contextual gadgets going away on August 1st, 2018

January 31, 2018
On August 1st, 2018, we’re planning to shut down all Gmail contextual gadgets. A Gmail contextual gadget is a gadget that is triggered by clues in Gmail, like the content of a subject line or an email message.

We recently launched Gmail Add-ons, which satisfy many of the same needs as Gmail contextual gadgets but also offer a better developer experience, cross-platform support, and more stability. We recommend that admins turn off their contextual gadgets and develop new or install existing Gmail Add-ons to serve their use cases. If Gmail contextual gadgets aren’t removed before August 1st, 2018, they’ll disappear automatically.

More Information
Developer Guide: Gmail Contextual Gadgets
Developer Guide: Gmail Add-ons
G Suite Marketplace: Gmail Add-ons 


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Categories: Google

Manage Android devices without the Google Apps Device Policy app

January 31, 2018
Last year, we launched Basic Mobile Management for iOS—the ability to manage employees’ iOS devices, even if those employees don’t set up MDM agents or profiles. We’re now bringing this same feature to Android.

Starting today, G Suite admins can mandate basic security measures on the Android devices their employees bring to work, without requiring those employees to install the Google Apps Device Policy app on their devices. To do so, admins simply need to select “Basic” under Device management > Setup > Mobile Management > Enable Mobile Management in the Admin console.


When Basic Mobile Management is enabled, admins can:
  • Enforce a device screen lock.*
  • Wipe a corporate account (but not the entire device).
  • View, search, and manage their device inventory.

Basic Mobile Management makes life easier for end users as well, because it allows them to access their corporate accounts without risking their personal data being wiped.

For more details, check out the Help Center.

*Please note that you can only enforce a screen lock on devices running Android L or earlier if those devices have the Google Apps Device Policy app installed.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Set up mobile device management


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Categories: Google

View your Slack activity from within Google Drive

January 31, 2018
Never miss an important update, on either Slack or Google Drive. We’re adding activity events to allow you to see, in Drive, when a file is shared or discussed from within Slack. Two types of actions are logged as events: someone sharing a file stored in Google Drive, and someone commenting—within Slack—on a Google Drive file that has been shared in Slack.

In these events, you will see information about when the action occurred, who did it, and where it happened. The events in the activity logs are private to only those who have access to both the document, as well as the Slack channel or team where the document was shared or discussed.



This launch follows the previously announced Drive integration with Slack, where we added the ability to see notifications in Slack of activity happening in Google Drive. In order to take advantage of this feature, install the Google Drive integration today.

Whether you’re trying to stay on top of Slack discussions, know what’s being collaborated on, or a new team member catching up on prior discussions, these event logs help you keep track of what’s happening to your files in both locations.

We’re also launching international language support for our Google Drive integration. If you use Slack in French, Spanish, German or Japanese, the Google Drive bot will send messages and respond to you in your preferred language.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: See Google Drive activity in Slack

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Categories: Google

Publish private apps to multiple organizations

January 31, 2018
Businesses using Google Mobile Management and other Enterprise Mobility Management (EMM) providers can publish Android apps customized for their workplace directly to their managed Google Play store, where their employees can easily access and install them. In some cases, these customers have set up multiple “organizations” within their domain (e.g. to serve different regions, for testing purposes, etc.), each of which needs access to the custom app. To meet this need, we recently made it possible to publish a single private app to up to 20 organizations. This has several advantages:
  1. Developers can publish apps to domains other than their own (including developers with personal @gmail.com accounts).
  2. Developers no longer need to be admins of the organizations they’re publishing to.
  3. Businesses can more easily delegate app publishing to third-party developers.
  4. Private app publishing remains secure, because the developer must have the target organization’s Organization ID and an admin must approve any apps targeted to their organization.


For more information, please see the Help Center.

Launch Details
Release track:
Available to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Publish private apps


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Categories: Google

Publish sites to a specific audience in the new Google Sites

January 29, 2018
Some sites aren’t for everyone.

That’s why we’re making it possible to specify exactly who can view your content in the new Google Sites.

To publish your site to a specific audience, select the “Share with others” icon and change the Published settings to “Specific people can view when published.” Next, add the individuals you want in the “Invite people” box and select “Can view published.”



This feature is available now on the web; it will roll out in the Google Drive Android and iOS apps over the coming weeks. For more info on publishing in the new Google Sites, visit the Help Center.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming on February 26th, 2018

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Preview and publish your site on the web


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Categories: Google

Twenty-two third-party applications added to the G Suite pre-integrated SAML apps catalog

January 29, 2018
With Single-Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just one time. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are more than 800 applications with pre-integrated SSO support in our third-party apps catalog already.

We’re now adding SAML integration for 22 additional applications: 7geese, Accellion, Bime, Bugsnag, Canvas LMS, Honey, Humanity, Jitbit, Kintone, Knowbe4, Kudos, Looker, Meraki, Mingle, RemedyForce, Replicon, Rollbar, Signal FX, StatusPage, Weekdone, Wrike, and Zoho CRM. 

You can find our full list of pre-integrated applications, as well as instructions for installing them, in the Help Center.

Note that apart from the pre-integrated SAML applications, G Suite also supports installing “Custom SAML Applications,” which means that admins can install any third-party application that supports SAML. The advantage of a pre-integrated app is that the installation is much easier. You can learn more about installing Custom SAML Applications in this Help Center article.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions and Cloud Identity customers

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
Admins only Action: Admin action suggested/FYI

More Information
Help Center: Using SAML to set up federated SSO

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Categories: Google

Improved attachment compliance in Gmail

January 24, 2018
As a G Suite administrator, one of your most important jobs is to keep your organization’s data from falling into the wrong hands. Gmail Data Loss Prevention (DLP) helps you do just that, by allowing you to scan and systematically take action on your users’ inbound and outbound email traffic. With this launch, we’re improving that capability, specifically in the area of attachment compliance.

Previously, when you specified a custom* file type to search for in Gmail attachments, we only scanned the message’s MIME header for the attachment’s filename extension. This meant that if a sender renamed their attachment’s extension, it might not be flagged. Now, if you check the “Also match files based on file format (supported types)” box, we’ll also scan the contents of the attachment to determine its file type (provide it’s one of several supported types).


This will improve attachment compliance and further prevent data loss in your organization. To learn more about setting up rules for attachment compliance, check out the Help Center.

*Note that this launch only applies to searches for custom file types; we already scan the content of an attachment to detect other file types (like Office documents, videos, and images).

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Set up rules for attachment compliance


Launch release calendar
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Categories: Google

Check out the most recent G Suite launches

January 24, 2018
Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

Feedback? Let us know.
Categories: Google

Jamboard now a core G Suite service

January 24, 2018
Last year, we introduced Jamboard, a collaborative digital whiteboard device with accompanying mobile and web applications, designed to take creativity and collaboration to the next level.

Under the hood, the Jamboard service allows G Suite admins to manage their Jamboard devices, and enables G Suite users to interact with jam content on their phone, tablet, or on the web. Jamboard combines the same collaborative benefits of real-time co-editing as other G Suite applications like Google Docs with a blank canvas that allows ideas and projects to come to life. We’re excited to announce that starting today, the Jamboard service will become a core G Suite service.

What this means:
  1. The Jamboard service is now covered under your existing G Suite agreement and offers the same technical support and service level commitments as any other core service.
  2. The Jamboard service will be removed from the list of Additional Google Services and added to the list of core G Suite services in your Admin console.
Note that the Jamboard service is launching default ON, but will respect your setting for opting in to new services.

To learn more about how a Jamboard device (currently available in the US, UK, and Canada, with more countries coming soon) can pair with the Jamboard service for the best possible team collaboration and creativity experience, visit the Jamboard website.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite Basic, Business, Enterprise, and Education customers

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center
FAQs

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Categories: Google

Upcoming change to setup flow for company-owned Android devices

January 23, 2018
As a G Suite admin, you can use Google Mobile Management to manage, secure, and monitor mobile devices in your organization. Additionally, if you provide your employees with devices, you can apply policies that regulate app installation, network settings, security options, and more.

If you have Advanced management enabled, you can set up Android devices* your company owns in one of two ways. (1) You can add devices in the Admin console, automatically assigning their ownership to your organization, or (2) you can allow individual users to assign ownership of their devices to your organization when they set them up. If you choose the second option, those users will see changes to their setup flow starting on February 12th, 2018. (*These devices must be running Android 6.0 or higher.)

Currently, when a user with a brand new Android device (or one that’s recently been factory reset) adds their G Suite account to that device before adding their personal account, they have to check a box to assign device ownership to their organization. (If they add their personal account first, then they’re prompted to set up a work profile when they add their G Suite account later on.) We’ve learned that some users skip checking the box to assign device ownership, even if their phone is company-owned, resulting in a fragmented management experience.

Current setup screen
To encourage more users to make the correct selection, we’re changing the language and option on this screen. Starting on February 12th, 2018, users will be asked if they own the device they’re setting up. Unless they explicitly state that they own the device personally, ownership will be auto-assigned to your organization. Again, this will only occur when a user adds their G Suite account to a device before adding their personal account.

New setup screen
We hope this will result in fewer company-owned devices that are incorrectly set up and an improved mobile management experience.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release on February 12th, 2018

Editions:
Available to all G Suite editions

Rollout pace:
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Get started with Google Mobile Management
Help Center: Set up Android devices your company owns


Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates
Categories: Google

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